AALTO INVESTMENT CLUB PRIVACY POLICY
Effective Date: 23.4.2021
Thanks for visiting our site! Aalto Investment Club ry (“Aalto Investment Club”, “we”, “us” or “our”) respects your privacy and we take the handling of your personal information seriously. That’s why we’ve set out here what personal information we collect, what we do with it, and your choices and rights.
Controller: Aalto Investment Club ry
Business ID: 3083501-7
Address: Konemiehentie 4, 02150 Espoo
Contact person: Rasmus Räsänen
Email: rasmus.j.rasanen@aalto.fi
1. Definitions
1.1. "Controller" means an entity that determines the purposes and means of the Processing of Personal Information.
1.2. "Data Protection Laws" means all data protection and privacy laws and regulations of the EU, EEA, and their member states, Switzerland and the United Kingdom, applicable to the Processing of Personal Data.
1.3. "GDPR" means the Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the Processing of Personal Data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).
1.4. "Personal information" means any information relating to an identified or identifiable natural person.
1.5. "Processing" means any operation or set of operations which is performed upon Personal Data, whether or not by automatic means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction. "Process", "Processes" and "Processed" shall be interpreted accordingly.
1.6. “We”, “us”, and “our” refer to Aalto Investment Club ry.
1.7. "You," "your," and "yours" refer to the user.
2. Consent
By accessing our site and registering for our events, you accept our Privacy Policy, and you consent to our collection, storage, use and disclosure of your personal information as described in this Privacy Policy. In addition, by using our Services you are accepting the policies and practices described in this Privacy Policy.
3. Personal information we collect and process
We collect various personal information regarding you or your device. This includes the following:
[1] Information you provide when you sign up for our newsletter:
email address
first name
last name
graduation year
school
field of study
[2] Information you provide when you sign up for one of our events:
email address
first name
last name
graduation year
school
field of study
special dietary requirements
other alternating event-specific information
[2] Information from your use of our site. This includes IP addresses, preferences, web pages you visited prior to coming to our or our Users’ sites, information about your browser, network, or device (such as browser type and version, operating system, preference settings, unique device IDs and language and other regional settings), information about how you interact with our site (such as timestamps, clicks, scrolling, browsing times, and problems you may encounter, such as loading errors).
4. How we collect personal information
Your personal information is collected in the following ways:
[1] The personal information you provide
When you sign up for our newsletter or register for one of our events, we collect information from you as described in section 3. You might also provide us with information in other ways, including by responding to feedback surveys, submitting a form, or participating in contests or similar promotions.
[2] The personal information obtained from your use of our site
When you use our site, Squarespace collects information about your interactions with our sites, though this is in an anonymous, aggregated, or pseudonymized form that does not focus on you individually. We use this data to evaluate and improve our site.
Some of this information is collected automatically using cookies and similar technologies when you use our site. Some of this information is similarly collected automatically through your browser or from your device.
[3] Through Cookies
Cookies are tiny files of data that a website transfers to your computer's hard disk for record-keeping purposes. Most web browsers are set to accept cookies, but you can change this in your browser settings.
There are a number of different types of cookies, however, our site uses cookies to improve functionality and to collect statistics. We use these cookies so that we recognize you on our website and remember your previously entered data. We also use it to monitor visitor metrics of our site such as page views, time on site, number of visitors, etc. A mix of first-party and third-party cookies are used.
For further information, visit allaboutcookies.org.
5. How we use your personal information
We use the personal information we obtain about you for the following purposes:
To communicate with you. We may communicate with you in various ways about our association, upcoming events, and other relevant activities. We may contact you directly via phone or email.
To improve our association. We use anonymous, pseudonymized, or aggregated information that does not focus on you individually to gain insight into our target audience and to collect statistics from our events in order to improve our association.
To improve our site. We use anonymous, pseudonymized, or aggregated information which does not focus on you individually to learn about how our site is accessed and used.
6. How we share your personal information
We will never sell, rent, or lease your personal information to a third party, but we may share your personal information outside our association when strictly necessary. This might include, for example, regards to an event where your full name and dietary requirements might be required by our event venue staff or catering services outside our association.
7. How we protect your personal information
While no service is completely secure, we are dedicated to keeping personal information safe. We maintain administrative and technical safeguards that are intended to appropriately protect against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing, of the personal information in our possession. By using our site and submitting your personal information, you acknowledge that you understand and agree to assume these risks.
The personal information we collect through our forms is stored in data storage centers within the European Union.
MailerLite is responsible for the technical maintenance and protection of the personal data submitted by embedded forms on our site. Read more about how MailerLite processes your personal information from here.
Squarespace is responsible for the technical maintenance and protection of data collected when you visit our site. Read more about how Squarespace processes your personal information from here.
8. How we retain your personal information
We retain personal information regarding you or your use of our site until you graduate or until you request the removal of your data. Please note that we collect and maintain aggregated, anonymized, or de-personalized information which we may retain indefinitely.
9. Your rights
You have the right to object to the processing of your personal information for the purposes described in this Privacy Policy.
In addition, you have the following rights at any time in accordance with applicable Data Protection Laws:
receive information about the processing of your personal information;
have access to your personal data and inspect your personal data processed by us;
demand correction and supplementation of inaccurate or incorrect personal information;
demand the removal of your personal information;
withdraw your consent and object to the processing of personal data insofar as the processing of personal data is based on consent;
receive your personal data in digital form;
given that you have provided the data to us personally, we process the information based on consent and the processing is automatic; and
demand the processing of your personal data to be restricted.
You can submit your request for execution of the above-mentioned according to section 11 of this Privacy Policy. We may ask you to specify the request in writing and verify your identity before processing the request. We may refuse to execute the request based on applicable legislation.
10. Right to complain to supervising authority
Subject to applicable Data Protection Laws, you have the right to make a complaint to your local data protection authority or the Finnish Data Protection Commissioner which is our lead supervisory authority in the European Union. If you are a resident of the European Economic Area and believe we maintain your Personal Data within the scope of the General Data Protection Regulation (GDPR), you may direct questions or complaints to our lead supervisory authority:
Finnish Data Protection Commissioner
Office of the Data Protection Ombudsman
Lintulahdenkuja 4, 00530 Helsinki
E-mail: tietosuoja(at)om.fi
Switchboard: +358 (0)29 566 6700
Registry: +358 (0)29 566 6768
11. How to contact us
If you have questions, comments, or complaints about this Privacy Policy or our privacy practices or if you would like to exercise your rights and choices, please email us:
Contact person: Rasmus Räsänen
Email: rasmus.j.rasanen@aalto.fi
You may also write to us at the addresses below:
Aalto Investment Club ry
Konemiehentie 4
02150 Espoo
12. Changes to this Privacy Policy
This privacy statement has been accepted by our board in its meeting on 22.4.2021. This privacy statement can be updated from time to time, for example, when legislation changes.
This privacy statement was last updated 23.4.2021.